Annual leave
Accrues 1.5 days per completed month on a six-day week, or 1.25 days on five days or fewer. Overlap and balance checks, colour warnings and printable leave applications.
Built in Botswana for Batswana
Your Complete Employee Management & Payroll Solution.
Manage employee records, prepare monthly payroll, track leave and loans, calculate severance and final pay, and produce professional payslips and reports, all from an easy-to-use Windows application that works offline.
- Works offline
- Windows 10 & 11
- Support across Botswana
Example illustration · fictional employees
Employee records
Monthly payroll
PAYE calculation
Annual leave
Loans
Maternity
Severance
Final pay
Accountant reports
Bank payment files
Go on. Give it a try.
Make your first payday happen.
Pick a fictional employee, add earnings, apply a loan repayment and record leave. The payslip updates as you go.
1 · Pick an employee
3 · Apply scheduled loan repaymentP500 instalment · P2,000 outstanding
4 · Record annual leave taken 15 days available
days this month
Demo CompanySAMPLE PAYSLIP
OCTOBER
Naledi MolefeAdministration
Example only
Basic payP4,500.00
OvertimeP0.00
AllowanceP0.00
Gross earningsP4,500.00
Loan repayment−P500.00
Net before taxP4,000.00
Annual leave balance15 days
Loan outstandingP1,500.00
Illustrative, before PAYE and other deductions. Fictional data, not the full live application.
Request a guided demo
Everything you need to manage your workforce
Less repeated typing. Easier payroll reviews.
Quick onboarding. Accurate records.
Add employees in the app, or bring many in at once with the downloadable Excel template or a matching CSV. After that, everyday work happens in Pay Station. No new workbook every month.
- Preview imports before confirming; existing employee codes update the right records
- Duplicate checks for employee codes, identity numbers and bank destinations
- Familiar account types (Current, Savings, Transmission, eWallet) converted for the bank export
- Bring over leave already taken and severance already paid from an older system
Import previewEmployee template · 13 columns3 rows checked
CODEEMPLOYEEDEPARTMENTRESULT
E001NMNaledi MolefeAdministrationUpdates recordE014KMKabelo ModiseOperationsNew employeeE015TKThato KgosiAccountsCheck IDNothing is saved until you confirmReady to confirm
One payroll a month, reviewed before it’s final.
Build the month from your active employees and saved basic wages. Choose the payroll month, payment date, reference and who to include.
- Quick “Add earnings” for overtime amounts, allowances and bonuses
- Deductions with explanations; shortages with notes; absenteeism with dates and reasons
- Loan repayments, maternity adjustments, leave sales and PAYE applied in one place
- Finalised payroll keeps a snapshot, so later edits never rewrite past payslips
October payrollExample · fictional figuresIn review
1Prepare
2Review
3Finalise
Basic pay (3 employees)P17,200.00
Overtime & allowancesP500.00
Gross earningsP17,700.00
Loan repayments−P1,000.00
PAYEFrom your active tax table
Basic pay is read-only here; change wages in the employee record, with a reason
PAYE calculation and tax-table updates.
Calculate resident and nonresident monthly PAYE from each company’s active tax table, including the supported additional-bonus calculation.
- Administrators upload a supported, readable BURS tax-table PDF, review the bands and dates, then activate it
- Each company can have its own active table
- Unusual cases are flagged for review; a reviewed override needs an amount and explanation
- Past payrolls keep the calculation and table they used
Pay Station does not file returns with BURS. Severance, final settlements and special tax situations need reviewed treatment.
Tax tableReview before activatingDraft
BURS tax-table PDF uploadedBands and effective dates extracted for review
Band 1Checked
Band 2Checked
Band 3Checked
Band 4Review
Example illustration, not real tax figuresActivate
Leave · Loans · Maternity · Severance
Accurate balances for every employee.
Managers see who has built up leave, what is owed on loans and where service milestones are. No separate spreadsheets.
Selling leave
Choose the agreed days and a draft payroll. Days are reserved while it’s a draft and deducted when payroll is finalised, with an acknowledgement form.
P6,500 ÷ 26 × 3 daysP750.00
Employee loans
Record principal, instalment and first month. Repayments come off payroll automatically, the last one is capped at the balance, and deductions stop when settled.
Repaid P1,000 of P3,00033%
Sick & hospital
Separate yearly records with evidence status and document references, plus a clinic attendance form. Records alone never deduct pay.
Sick leave used this year4 of 20 days
Maternity
Enter the start date to get the 14-week (98-day) period and return date. Under the current company rule, 70% of basic pay applies to maternity days, shown separately.
Day 42 of 98Returns 15 Jan
Severance
One month accrues per completed service month, with an alert at 60 unpaid months. The oldest unpaid months are settled first, with acknowledgement forms.
Unpaid months48 of 60
Final pay
Unpaid days, unused leave and unpaid severance, with final PAYE and loan recovery reviewed. Printable workings and three payout routes: payroll, cash or a separate bank file.
WorkingsReady for review
Leave, maternity and severance figures follow the currently implemented company calculation rules. Individual contracts and exceptions still need review. Example figures are fictional.
Documents & reporting
Payslips with your name on them.
Your Company LetterheadPNG or JPG · keeps its proportions21 cm× 5 cm
Kabelo ModiseOperations · E014
OctoberBasic payP6,200.00
OvertimeP350.00
Loan repayment−P400.00
PAYEAs calculated
Leave balance18 days
Severance balance22 months
Documents & reporting
Clear papers for staff, directors and accountants.
Clear reports for your accountant.
Professional payslips
Branded payslips showing department, earnings, deductions, net pay, and leave and severance balances. Unused zero lines are left out. Print, or save as PDF.
Accountant reports
For a month or a range: basic pay, earnings, deductions, PAYE, net pay, loans and important changes with before-and-after values. Bank numbers, IDs and medical notes are left out.
Direct email delivery
Connect Gmail or Google Workspace to send reports (PDF or Excel) and monthly bank CSVs to approved recipients. You review before sending, and history is kept.
Bank-payment preparation
Prepare payroll for employee payments through your preferred bank.
Finalised payroll
Amounts to be paid, calculated and organised per employee.
Checked payment file
Account, account type, branch and payment fields validated before download or email.
Your banking user
Uploads, checks and approves the payments in your bank. You stay in control.
Bank handover
Good to know.
A salary file from finalised payroll, plus a separate file for an individual final settlement
Download it, or send monthly payroll CSVs directly to approved recipients
Moving from cash wages? We’ll go through your wage sheet and file needs before setup
The ready-made export currently uses the FNB layout. Other banks’ upload formats are confirmed with us during setup and may need an update. Pay Station never logs into your bank, authorises payments or moves money.
Offline access & backups
No internet? Still a payday.
- Everyday payroll and employee admin without a constant connection
- Recovery drafts help you pick up unfinished forms after an interruption
- Company backups, whole-workspace backup and restore, and assisted recovery after reinstalling
Windows 10 or 11, 64-bit, with Microsoft Edge WebView2. Each computer has its own database with no automatic sync or cloud backup, so keep regular backups somewhere you control.
Access & accountability
The right access for each person.
Everyone gets their own account. Important financial changes are recorded under the signed-in user, with before-and-after values and reasons.
Administrator
Users, settings, payroll, reports and access across the installation.
Manager
Employees and payroll for assigned companies. Issues loans, records leave and prepares final pay.
Accountant
Views, exports and emails reports without editing payroll or exporting bank files.
How setup works
From first message to first payday.
No card payments and no guesswork. We confirm your needs, you pay by bank transfer, and we set you up.
- 01
Send your order request
Choose a plan below and send it through WhatsApp or email.
- 02
Receive your invoice
We confirm your company and setup needs, then invoice you with bank-transfer instructions.
- 03
Pay by bank transfer
Final amounts and any applicable taxes are confirmed on the invoice first.
- 04
Setup & activation
Once payment is confirmed, we arrange setup and give you your activation key.
Separate records for each company. Each company needs its own licence.
Activation and renewal can work offline. No daily or weekly online check.
If a licence expires, records, reports and backups stay available. Payroll changes need renewal.
A clear plan for your business
Your next payday starts here.
Every plan has the same core features for one company on one computer, with updates and support during the licence term.
Prices in Botswana pula. Eligible renewals don’t pay setup. We confirm the final amount and any applicable taxes on your invoice before payment.
A few things to know
Good questions. Clear answers.
Does it need the internet to work?
No. Everyday payroll and employee administration run on your Windows computer without a constant connection. Activation and renewal can work offline, and the current licence doesn’t need a daily or weekly online check. You only need the internet to send email from the app and to get updates.
What computer do I need?
A 64-bit Windows 10 or 11 computer with Microsoft Edge WebView2. Pay Station opens in its own desktop window. Each computer keeps its own database, with no automatic multi-computer sync or cloud backup, so keep regular backups on a separate drive or another location you control.
Can I import my existing employees?
Yes. Use the downloadable Excel template (13 columns, including employee code, name, national ID, bank details, basic pay, employment date, department and working days per week) or a matching CSV. You preview everything before confirming. You can also record leave already taken and severance already paid. After that, ongoing work happens in the app.
Which banks work with the payment file?
The ready-made salary export currently uses the FNB layout. It isn’t a universal file for every bank: other banks’ upload formats need to be confirmed with us and may need an application update. Live acceptance is checked during setup.
Your authorised banking user always checks and approves payments. Pay Station does not log into your bank or move money.
How does licensing work?
Each licence covers one company on one computer for the term you choose, with updates and support included. Each company needs its own licence. Moving to another computer or changing company identity may need a replacement key, so contact us first.
What happens when my licence expires?
Your saved records, reports and backups stay available. Payroll changes and bank-file exports need a renewed licence. Contact us for a renewal invoice. Eligible renewals don’t pay the setup fee again.
Does it calculate PAYE?
Yes. Pay Station calculates resident and nonresident monthly PAYE from your active tax table, which an administrator uploads from a supported BURS tax-table PDF and reviews before activating. It doesn’t file returns with BURS. Your business remains responsible for reviewing tax treatment, especially for severance, final settlements and special cases.
What reports can my accountant get?
Concise reports for a month or range of months, showing employees, basic pay, earnings, deductions, PAYE, net pay, loan activity and important changes. Save as PDF, download Excel, or email them. Accountant exports leave out bank-account numbers, national IDs and medical notes.
What support is included?
Updates and support are included during your licence term, with support available across Botswana. We help with setup, importing your employees and confirming your bank’s payment-file needs. Ask by WhatsApp, phone or email.
Still wondering about the fit?Ask us something else
Let’s make payday easier
Your business. Your questions. Let’s talk.
From Gaborone to communities across Botswana, we’re here to help. Ask about your wage process, or request a guided demonstration.